Gloucestershire Golf Union | County Executive Secretary

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Salary: £highly attractive
Date posted:  8th February
Closing date:  26th February

The County Executive Secretary manages and supports all activities associated with the Gloucestershire Golf Union across the following key areas:

Club Support:  Which provides assistance and information to all affiliated golf clubs in Gloucestershire and liaise with their committees, attending meetings as required to assist in the administration & governance of the game.

Competitions: Which provides County Championships and any other competitions approved by Council.

Performance: Which provides an inspirational, challenging and supportive environment for ambitious golfers.

Operations: Which provides the smooth running of the GGU from a governance & welfare perspective.  In particular, liaise with all the Governing Bodies involved at all levels & to attend meetings called by them as necessary (e.g., R&A, EG, CONGU, GCMA, PGA, SWCGA, B&D Secretaries, County Golf Partnership, Gloucestershire Golf Captains, GLCGA, Channel League, SW Counties Secretaries Group etc.) and to undertake the administrative & governance responsibilities of the Gloucestershire Golf Union.

Marketing & Communications: Which provides awareness of the GGU, inspire greater participation by members, generate revenue to support various GGU activities and enhance the overall reputation of the GGU across all its affiliated clubs and their members.

Finance: Which undertakes Financial Planning, Financial Control & Planning and Financial Reporting.

Reporting lines:

The role will report into the Chairman of the GGU and be accountable to the executive of the GGU.

Knowledge & Experience 

The successful candidate will have:

  • General management experience including commercial and financial knowledge.
  • Prior experience in the golf, leisure and hospitality sector would be an advantage.
  • Successful track record in administration and communication, with an attention to detail.
  • Proven leadership, communication and people skills with the ability to motivate and manage challenging situations.
  • Ability to work unsupervised but with the judgement of knowing when to seek advice.
  • Ability to manage own time and be innovative.
  • A ‘can do’, results-focused attitude.
  • A flexible approach to working hours to meet the demands of the position, with the ability to work under pressure.
  • Possess a good working knowledge of the game of golf and its values.
  • Have good inter-personal skills and be a proven administrator.
  • Be able to act with tact and diplomacy.
  • Possess high personal standards.
  • Be expected to travel to Championship Events and work weekends when required, which may require overnight stays.
  • Have excellent communication skills.
  • Strong written and verbal English with ability to write reports and communicate via social media.
  • Possess computer skills to the highest level across core applications, with an inquisitive mindset to continually evolve solutions used.
  • Have total fluency in the many Social Media applications available in the marketplace.
  • Have good financial knowledge, expertise and budget control.
  • Be well organised and a good leader.
  • Be capable of delivering training sessions.
  • Be qualified in Safeguarding & Protecting Children.
  • Have a modern & flexible approach to working hours, including weekends & Bank Holidays.
  • Have a good knowledge of GDPR and appropriate data legislation.
  • Have a good working knowledge of the rules of golf.
  • Have a good understanding of the WHS and the CONGU requirements.
  • Be a car owner with a current Driving Licence.

Principal Duties associated with the role are:

Club Support:  Provide Information & Assist Clubs with:

  • Handicapping & Ratings
  • Rules of Golf & Amateur Status
  • Health and Safety
  • Disciplinary Proceedings
  • County Card
  • Administer Club Affiliation
  • Club Networking – Develop & maintain contact with Officers and Staff of affiliated clubs and visit such clubs on a regular basis.

Encourage Co-operation between Clubs

  • Build GGU Greenkeeping Network
  • Forums for Club Officials
  • Buying Groups
  • Arrange Social Events for GGU Members incl. county dinner/ball

Competitions:  

Competitions Planning & Strategy (in co-operation with Championship Chairman)

  • Plan Schedule & fixtures
  • Secure venues
  • Recruit & Develop Referees

Run Competitions (in co-operation with Championship Chairman)

  • Pre–Event administration
  • Manage trophies and prizes
  • Administer event on the day incl. communications / social media
  • Post-event reviews

Performance:  Matches and events

  • Plan Fixtures & arrange accommodation
  • Procure Kit/Equipment
  • Pre and Post Match Activities incl. communications / social media

Operations

Ensure Smooth Governance

  • Organisation of all County Council & Executive meetings, setting agenda & recording minutes
  • The Executive Secretary must be a qualified 1st Aider & attend courses & pass the 3-yearly examination of the St John Ambulance. This is necessary to maintain legal requirements at competitions run by the Union
  • Attend all relevant meetings at national, regional & local levels as necessary
  • Ensure Insurance & Legal Compliance
  • Ensure Constitutional Compliance

Embed Best Practice

  • Implement Safeguarding Policy
  • Promote Equality & Diversity
  • Organise & attend if necessary, appeal procedures on disciplinary matters on request

Marketing & Communications

  • Develop Strategy & Expertise
  • Develop Marketing Campaigns
  • Identify Sponsorship opportunities
  • Undertake Marketing & Comms Activity
  • Publicise Events & Matches
  • Report Event & Match Results
  • Event & Match Photography
  • Surveys
  • Press Releases & Media Handling
  • Regular Newsletters
  • Digital advertising
  • Social Media Activity
  • Maintain GGU Website
  • FPOC for General enquiries

Finance (in conjunction with the County Treasurer)

  • Financial Control and Monitoring
  • County Golf Union and Golf Partnership A/cs
  • Payroll
  • Payments & Receipts
  • Specific Player Expense Funds
  • Banking
  • Levies
  • Financial Reporting
  • Reports to Exec/Council
  • Budget Forecasting & Reporting
  • Annual Accounts & Statements

This list should not be seen as exhaustive. Other activities may be required in order to provide a highly effective service to the County.

Remuneration:

A highly attractive remuneration package is available commensurate with the role and a county of this profile.

Candidate expected to provide own heated working office which is subject to all working practices (inc. H&S) & legal requirements, including insurance requirements at own expense.

Application Process

  • To apply, candidates should send a letter highlighting their motivation for the role and relevant experience, an up-to-date CV. Please contact Ian Cornwell at [email protected]

Application deadline: Friday 26th February 2021

 

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