Beau Desert Golf Club – Golf Administration Manager/Secretary

Beau Desert Golf Club are looking to hire a Golf Administration Manager/Secretary. All the details about the position can be found below…

Club website

Salary: A competitive salary and benefits package commensurate with the skills and experience of the candidate is on offer.

Closing date: 31st January 2022

Beau Desert Golf Club, which is situated in an area of Outstanding Natural Beauty in the County of Staffordshire is a premium 18-hole heathland golf course, with first class practice facilities and clubhouse.

We are seeking to recruit a full time Administration Manager/Secretary, who will use a structured approach to manage the daily administration of our golf club.

The successful candidate will help to deliver a high standard of service to our members and visitors and be a goal setting manager for their direct employees.

  • An effective ‘hands on’ administrator, with high level of attention to detail.
  • Strong interpersonal and communication skills, which will support liaison with all sections of the golf club. Good literacy is important.
  • A team player, able to work under pressure and with good humour and a can-do attitude.
  • All round experience of administration management and the capability to adapt & learn to use a variety of IT systems used in the administration of the club.
  • A professional and respectful manner, with a passion for great customer service.
  • Flexibility, during busy periods and especially in the summer some evening and weekend work will be necessary.
  • A good working knowledge of Microsoft Office programs.
  • Overall responsibility for all matters associated with the administration of the golf club and its premises, within the framework of the BoM’s priorities, procedures, and budgets.
  • To ensure that all monthly reports & accounts are delivered in a timely manner and as agreed with the BoM.
  • To action any decisions made by the BoM in a timely & professional manner.
  • Management of the club’s accounting & financial controls, including those delegated to the administrator.
  • To be a point of contact for general enquiries from members, visitors, suppliers, and contractors.
  • Management of all aspects of club and surrounds housekeeping.
  • All aspects of internal & external communications, to include the maintenance & updating of the club website, social media, notice boards and emails where necessary.
  • Statutory requirements to include Health & Safety management and policies relevant to the clubhouse and it’s surrounds – to include the car park and driveway area. The management of all club maintenance contracts and annual policies.
  • The clubhouse and surrounds are effectively a retail environment and therefore good housekeeping is paramount.
  • A point of reference for members and visitors as and when required.
  • Recruit, develop and manage direct reports to include clear objectives and performance management and monthly individual 121’s & monthly staff update meetings. All meetings to be recorded and minutes to be saved.
  • Ensure Bar & Catering manager provides a welcoming, efficient, co-ordinated service to members and visitors.
  • Ensure Bar & Catering manager promotes and manages external events and provides a welcoming, efficient, and profitable service at all times.
  • Support the delivery of timely monthly accounts and identify key variances against budgets.
  • Prepare & present monthly financial reports to the Hon-Treasurer.
  • Ensure spending limits are agreed with the Hon-Treasurer and are managed appropriately.
  • Manage credit control.
  • Reconcile bank accounts.
  • Ensure cash is handled according to a set procedure and is banked promptly.
  • Management, reconciliation, and control of all the club’s income streams to include Bar & Catering, Subscriptions, Visitor fees, and any other incidental income.
  • Manage/oversee payroll and ensure that all PAYE, NI & Pension contributions are paid on time.
  • Understand HMRC rules regarding VAT and how it is applied and ensure returns and payments are made on time.
  • Ensure suppliers are paid on time.
  • A clear understanding of the clubs chosen accountancy and salary systems.
  • Support the delivery of the club’s financial targets.
  • Lead person with club bank.
  • Lead person with club auditors.
  • Active involvement with all aspect of the club’s administration, to include procurement, invoicing, subscriptions, payroll, membership data base as necessary the use of Microsoft Office systems.
  • Effective purchasing, delivery and recording systems to be developed and maintained to include any internal/external stocktaking.
  • Control of all security measures within the clubhouse.
  • Ensure compliance with licencing H&S, COSSH, and employment law.
  • Ensure employee contracts, letters of appointment and job descriptions are updated when required are maintained.
  • Develop and manage a staff induction process that ensures employees are fully up to speed with legislation and have a clear understanding of their job role and responsibilities.
  • Maintain records of sick leave or any other statutory leave taken by employees.
  • Maintain a staff holiday record.
  • Manage a planned maintenance programme.

A competitive salary and benefits package commensurate with the skills and experience of the candidate is on offer.


Please email your CV or ask any questions you may have to [email protected].

For a full PDF copy of the job description please click here.

By GCMA Content Team

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